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Abstract Guidelines

Important Dates

1 November 2007
- Online abstract submission opens
19 February 2008
- Abstract submission closes at midnight. Abstracts will not be accepted after this date (except for late breakers).
20 May 2008
- Late breakers abstracts submission opens
16 June 2008 at 24:00*
- Late breakers abstracts submission closes

Call for Abstracts
Your abstract, if accepted, will appear in its full form in the abstract book, on the abstract CD-ROM and on the conference and IAS websites. In addition, all delegates will receive a final programme which will contain the conference programme and a list of all oral and poster abstract presentations.

The XVII International AIDS Conference offers two options for abstract submission:

Option 1
Abstracts presented under the first option should contain concise statements of:
Background: the study objectives, the hypothesis to be tested, or a description of the problem;
Methods: method(s) used or approach taken;
Results: specific results in summarized form (with statistical analysis when appropriate);
Conclusions: description of the main outcome of the study.

Option 2
Abstracts presented under the second option should contain concise statements of:
Issues: a summary of the issue(s) addresses by the abstract;
Description: a description of the research, project, experience, service and/or advocacy;
Lessons learned: conclusions and implications of the research or project;
Next steps: possible next steps for implementation or further research.

We encourage work that introduces new ideas and conceptualizations, research and understandings to the field, as well as analysis of both success and failure. There are other sessions that encourage sharing of personal experiences and anecdotes.

To help you with your abstract submission, the following general guidelines have been drafted:

  • All abstracts must be submitted in English.
  • Abstracts can only be submitted online; those submitted by fax, post or e-mail will not be considered.
  • The abstract text should not exceed 300 words.
  • Tables and graphs may be included.
  • It is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact will be reproduced as typed by the author.
  • Fields which are marked with a red star in the online form are mandatory.
  • Abstracts must not have been published or submitted for presentation to any other national or international meeting, for further information please see below.
  • If you have any questions regarding your abstract submission, please contact the abstract support team at abstracts@aids2008.org

Gender Analysis in Abstracts
Inclusion of gender breakdown of data is strongly encouraged, and should be provided as well as a comprehensive gender analysis in the results section whenever possible. If applicable, your abstract should include the number and percentage of men, women and transgender who participated in your research or project, and disaggregation of results by gender. If your research or project was specific to one gender, please state.

Choosing Abstract Track Categories
The abstract track category is the general heading under which your abstract will be reviewed and later published in the conference printed matters if accepted. Please choose the category which best describes the subject of your abstract.

Cross-cutting Theme
In the scientific vision for AIDS 2008 six cross-cutting themes have been identified, with relevance across the five tracks. These cross-cutting themes will help structure the whole programme of the conference and will serve as a basis for interdisciplinary sessions conveying presentations from various tracks and disciplines on relevant issues. In addition to choosing the track category, you may also indicate a cross-cutting theme that is relevant to your abstract.

IAS Conference Profile
Before you can submit an abstract, you need to create a Conference profile from which you can enter the abstract system. You can submit one or several abstracts from your Conference profile. After an abstract has been created, modifications can be made until the abstract submission deadline of 19 February 2008 / 16 June for late breakers. No modifications can be made once the abstract has been submitted.

Notification of Acceptance or Rejection
Notification of acceptance or rejection will be sent to the corresponding author by the end of April. Please note that only the corresponding author will receive mail concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation of their abstract.

Abstract Blinding and Review
All submitted abstracts will go through a blind peer-review process carried out by an international reviewing committee.

Rule of Two
Each presenting author may present a maximum of two abstracts at the conference.

IAS Embargo Policy
An abstract cannot be submitted if it has been previously published or presented, unless there are major updates in the data. If preliminary or partial data has been published, the author is required to indicate the details of the conference, meeting or journal. The content of an abstract is under embargo from the time of submission until notification of acceptance or rejection. If rejected, the abstract can be submitted again elsewhere. If accepted, the abstract continues to be under embargo until the date and time of presentation at the conference.

IAS Young Investigator Award
To encourage young researches and to recognize excellence, the International AIDS Society (IAS) will present the Young Investigator Award in each track. To be eligible, the presenting author of an abstract must be no older than 35 years of age on 3 August, 2008. Please click the appropriate box on the abstract form if you are eligible and wish to be considered.

The IAS is collaborating with the Agence Nationale de Recherche sur le SIDA (ANRS) in granting the ANRS/IAS Prize. The prize supports young researchers who demonstrate excellence in the area of research programmes related to the scale up of prevention and treatment interventions in resource-limited settings. To be eligible for nomination, presenting authors of the abstract must be no older than 35 years of age on 3 August 2008 and be a citizen of a low/middle income country (according to the World Bank classification). The research must have been carried out in a low/middle income country and must, directly or indirectly, be related to increasing access to prevention and/or treatment in resource-constrained settings. A prize of US $3,000 will be given to the highest scoring abstract which meets the above criteria for each of the conference tracks.
Please click the appropriate box on the abstract form if you are eligible and wish to be considered.

The Young Investigator Prize: Women, Girls and HIV/AIDS
This prize will be awarded to a young woman investigator from a resource-limited setting whose abstract most demonstrates excellence in research and/or practice that address women, girls and gender issues related to HIV/AIDS. To be eligible, the presenting author must be a woman, from a low/middle income country (according to the World Bank classification), no older than 35 years of age on 3 August 2008, and the investigation must have taken place in a low/middle income country. An award of US $3,000 will be awarded by the International AIDS Society (IAS) and International Center for Research on Women (ICRW), and supported by the International Community of Women Living with HIV/AIDS (ICW).
Please click the appropriate box on the abstract form if you are eligible and wish to be considered.

Late Breaker Abstracts – Deadline 16 June 2008 at 24:00*
A small number of late breaker abstracts will be accepted for oral presentation.
The percentage of abstracts selected for late breakers will depend on the number of submissions, but selection will certainly be more rigorous than for regular abstracts. Therefore, the late breaker format should be reserved for data that was not available before 19 February 2008. The same submission guidelines apply for the late breaker abstracts as for the regular abstracts, but each presenting author may only present ONE late breaker abstract at the conference. Late breaker abstract authors are not eligible for the IAS and ANRS prizes and awards. Notifications of acceptance or non acceptance will be sent to the corresponding author during the second week of July. Accepted late breaker abstracts will be published in the programme supplement and on the abstract CD-ROM. The corresponding author is responsible for informing all co-authors of the status of the abstract.The late breaker abstract submission will be open from 20 May to 16 June, 2008.

* Deadlines refer to 24:00 (i.e. midnight) on the given date in your local time zone or if different, the time zone of the country that you are submitting from.

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