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Abstract FAQ

Content related questions

Q. What is an abstract?
For a conference an abstract is a stand-alone statement that briefly explains, in a non-repetitive style, the essential information of a study. The abstract presents the objective, methods, results, and conclusions of a research project.

Q. What track should I use?
A. Please carefully read the descriptions of the tracks and then categories and choose the category which best describes your abstract.

Q. Who reviews the abstracts?
A. Your abstract will be reviewed by at least three different reviewers from a pool of over 1,000 experienced researchers.

Q. What do I need to include in my abstract?
A. There are two different types of abstracts, called Option I and II:

  • Abstracts presented under the first option should contain concise  statements of:
    • Background: the study objectives, the hypothesis to be tested, or a  description of the problem;
    • Methods: method(s) used or approach taken;
    • Results: specific results in summarized form (with statistical analysis  when appropriate);
    • Conclusions: description of the main outcome of the study.
  • Abstracts presented under the second option should contain concise  statements of:
    • Issues: a summary of the issue(s) addresses by the abstract;
    • Description: a description of the research, project, experience,  service and/or advocacy;
    • Lessons learned: conclusions and implications of the research or  project;
    • Next steps: possible next steps for implementation or further  research.
For further instructions, please also read the abstract submission guidelines.

Q. I have submitted abstracts before, but they are always rejected. Why?
A. Abstract reviewing is often based on the following considerations:

  • the value of the topic to the conference
  • the link to the theme of the conference
  • the quality of the work
  • the clarity of the abstract
  • the novelty of the idea or research which is being presented
Q. My project is still on going and there are no results yet, however I would like to present the problem for discussion and debate at the conference. Should I submit an abstract?
A. Abstracts are intended to present scientific studies, research, programmes, policies, etc. highlighting both the methods or description and results or recommendations. If you are describing a study that is still in the planning stage, it would not be suitable for an abstract submission, unless the method that you will use is, for instance, of particular scientific interest. However, if you are currently doing investigation and you only have initial data but it seems relevant or significant, please submit the abstract.
Q. We do not have any empirical data for the abstract. Do you accept papers without empirical data?

A. Yes. You could submit an option II type abstract which is designed to present a description of the research, project, experience, service and/or advocacy, the relevant issues that have arisen and the lessons learned of the research or project.

Q. What should I write as the title of my abstract?
A. Your title needs to help the reviewers categorize your presentation and may eventually help conference delegates find your session. So keep the title descriptive and simple. Describe the topic clearly, including, for example, the population, country and issue of the research.

Abstract Submission System related questions

Q. Can I send my abstract by email?
A. No. Only abstracts sent via profile will be accepted for reviewing. Please follow the following steps to submit an abstract:

  1. Create a profile account on www.aids2008.org/profile
  2. Choose the abstract type option I or II
  3. Create an abstract (category, cross cutting theme, country of research, title, enter the abstract text, click on NEXT STEP)
  4. Define the authors AND select a presenting author (AUTHOR menu). Click on NEXT STEP
  5. Preview your abstract and make sure everything is complete
  6. Submit your abstract (tick all mandatory boxes, confirm your primary email and submit the abstracts by using the SUBMIT button)

Q. What language can I use in the abstract?
A. As the conference language is English we can accept abstracts submitted ONLY in English.

Q. Can I include a graph, picture or diagram?
A.  Yes. The maximum number of tables allowed per abstract is 3. Each table should be smaller than 10 x 10. Each row of the table will be counted as 10 words against your 304 words total. A maximum of 3 graphs are allowed to be uploaded. The maximum file size of each graph is 500 KB. The maximum pixel size of the graph is 600(w) x 800(h) pixel. You may upload graphs in JPG, GIF or PNG format. Each graph is counted as 50 words.

Q. What is the rule of two? Can I submit more than two abstracts as a presenting author?
A. Yes, you can submit more than two abstracts as a presenting author. If all of your abstracts are accepted for presentation at the conference you will have to choose TWO which you will present personally, and name a co-author that will present the rest. You can be a co-author of many abstracts. That means that you can be the first author in the abstract as long as you do not personally present more than two.

Q. How many co-authors am I allowed to include into the authors’ list?
A. The number of authors is unlimited. In principle the authors need to have worked on the abstract content as a co-researcher, colleague, etc.
Q. When will I receive the abstract acceptance notification?
A. The decisions on which abstracts have been accepted into the conference programme will be made at the end of April, after a reviewing process and a final planning meeting. We are not able to tell you before then which abstracts are being considered and which ones are not.

Q. Can I submit the same abstract to another conference?
A. No. The content of an abstract is under embargo from the time of submission until notification of acceptance or rejection. If rejected, the abstract can be submitted again elsewhere. If accepted, the abstract continues to be under embargo until the date and time of presentation at the conference. Moreover, an abstract cannot be submitted if it has been previously published or presented, unless there are major updates in the data. If preliminary or partial data has been published, the author is required to indicate the details of the conference, meeting or journal.

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